Adoption
Breeding organisations can adopt Code-EFABAR®, by making clear how they have undertaken steps to comply with the general statements of Code-EFABAR®.
These General Statements can be found in the "General Regulations Code EFABAR 2023".
Species-specific templates for addressing societal challenges demonstrate how Code EFABAR is port of the company's ethos and policy.
Umbrella organisations can take the lead in adopting Code EFABAR by its member companies. In this case, the umbrella organisation is responsible for the adoption process of its members. The members of the umbrella organisations that intend to adopt Code EFABAR shall be notified to the EFFAB secretariat by the Letter of Approval and Application.
Code-EFABAR provides species-specific examples for aquaculture, insect, pig, poultry and ruminant to guide companies in designing their internal roadmap. The Species Specific Templates can be viewed in the section about the Code EFABAR Update 2020.
Breeding organisations can adopt Code-EFABAR®, by making clear how they have undertaken steps to comply with the general statements of Code-EFABAR®.
These General Statements can be found in the "General Regulations Code EFABAR 2023".
Species-specific templates for addressing societal challenges demonstrate how Code EFABAR is port of the company's ethos and policy.
Umbrella organisations can take the lead in adopting Code EFABAR by its member companies. In this case, the umbrella organisation is responsible for the adoption process of its members. The members of the umbrella organisations that intend to adopt Code EFABAR shall be notified to the EFFAB secretariat by the Letter of Approval and Application.
Code-EFABAR provides species-specific examples for aquaculture, insect, pig, poultry and ruminant to guide companies in designing their internal roadmap. The Species Specific Templates can be viewed in the section about the Code EFABAR Update 2020.
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Adoption of Code EFABAR based on the type of organisation
Adoption and/or certification by Individual Companies
- The Breeding Organisation indicates to EFFAB that it is interested in adopting and/or getting certified for Code EFABAR.
- EFFAB sends the required documents to achieve compliance.
- The Company undertakes the steps indicated in the “Letter of Adoption”, signs the letter and sends it back to EFFAB, confirming that:
- Code EFABAR has been discussed in detail with the relevant managers of the company, and there is common agreement on the fact that Code EFABAR represents the company’s ethos and policy regarding its animal breeding policy.
- The company fulfils the five following General Statements:
- Comply with all relevant national and EU legislation, e.g., zootechnical, animal welfare and animal health legislation,
- Ensure balanced breeding to produce sufficient, safe, nutritious, and healthy food while considering genetic
- Ensure the health and welfare of the animals under their care,
- Maintain high standards of biosecurity to minimise disease transmission,
- Consult and collaborate with international, national, and regional authorities for the development and implementation of policies to support economic, environmental and social sustainability of the animal breeding sector
- The species-specific template, indicating whether and how the societal challenges are addressed in the company policy, the breeding program and the used breeding and reproduction technologies, must be filled in, signed and stamped by the adopting company in two copies and sent to the EFFAB secretariat.
- The company is advised to send a draft of the filled-in template to the EFFAB secretariat for a pre-assessment before signing the template and the Letter of Adoption to avoid confusion. After approval by the EFFAB secretariat, the papers could be signed and stamped.
- The staff and relevant employees of the company are informed about the content of Code EFABAR, the filled-in template and the implementation process.
- After approval of adoption EFFAB Director will sign and stamp the 2 copies of the template and inform the company with a Letter of Confirmation and send one copy of the approved template to the company. Then the company could inform its clients.
- The company agrees to comply with the procedure for complaints.
- If the company is willing to become certified for Code EFABAR by a certification body, it may apply to one after it has already received the confirmation letter from EFFAB.
Adoption and/or certification by Multi-Branch Companies
- The Company Headquarters indicates to EFFAB that one or more of its branches are interested in adopting and/or certification of Code EFABAR.
- EFFAB sends the required documents to achieve compliance.
- The Company Headquarters undertakes the steps indicated in the “Letter of Adoption for Multi-Branch Companies”, signs the letter, and sends it back to EFFAB, confirming that:
- Code EFABAR has been discussed in detail with the relevant managers of the applying branches and there is common agreement on the fact that Code EFABAR represents the company’s ethos and policy regarding its animal breeding policy.
- The adopting branch(es) fulfil(s) the five following General Statements:
- Comply with all relevant national and EU legislation e.g., zootechnical, animal welfare and animal health legislation,
- Consult and collaborate with international, national, and regional authorities for the development and implementation of policies to support economic, environmental, and social sustainability of the animal breeding sector,
- Maintain high standards of biosecurity to minimise disease transmission,
- Ensure the health and welfare of the animals under their care,
- Ensure balanced breeding to produce sufficient, safe, nutritious, and healthy food while considering genetic diversity, resource efficiency, environment, animal health, and welfare.
- The species-specific template(s), indicating how the societal challenges are addressed in the branch(es)’(s) policy and breeding program and the used breeding and reproduction technologies has (have) to be filled in, signed and stamped in two copies by each of the adopting branch(es) and sent to the EFFAB secretariat.
- The branch(es) is (are) advised to send a draft of the filled-in template(s) to the EFFAB secretariat for a pre-assessment before signing the template(s) and the Letter(s) of Adoption to avoid confusion. After approval by the EFFAB secretariat, the papers could be signed and stamped.
- The staff and relevant employees of the branch(es) are informed about the content of Code EFABAR and the implementation process.
- After approval of adoption EFFAB Director will sign and stamp the 2 copies of the template and inform the company with a Letter of Confirmation and send one copy of the approved template to the company. Then the adopting branch(es) could inform its (their) clients.
- The adopting branch(es) agree(s) to comply with the procedure for complaints.
- Suppose the adopting branch(es) is (are) willing to become certified for Code EFABAR by a certification body. In that case, it (they) may apply to one after it (they) has (have) already received the confirmation letter from EFFAB.
Adoption and/or certification by members of Umbrella Organisations
1. The Umbrella Organisation indicates to EFFAB that one or multiple of its members are interested in adopting and/or certification of Code EFABAR.
2. EFFAB sends the required documents to the Umbrella Organisation to achieve compliance.
3. The Umbrella Organisation undertakes the steps indicated in the “Letter of Approval and Application for Umbrella Organisations”, signs the letter and sends it back to EFFAB, confirming that:
▪ The governing body of the umbrella organisation (board of directors, technical committee, steering committee, general assembly) and its management/staff consider that Code EFABAR should be adopted by its member companies and that the Code is part of its policy. The organisation considers this in its communication with its members.
▪ The umbrella organisation assigns a Code EFABAR coordinator within the organisation, which will support its members by preparing a sample species-specific template. This template will be sent to the members for member-specific adjustments. After returning the templates to the coordinator, he/she is responsible for verifying the content and that the applicant member(s) complies (comply) with the requirements of adopting Code EFABAR.
▪ The umbrella organisation verifies that its adopting member(s) fulfil(s) the five following General Statements:
▪ The umbrella organisation assigns a Code EFABAR coordinator within the organisation, which will support its members by preparing a sample species-specific template. This template will be sent to the members for member-specific adjustments. After returning the templates to the coordinator, he/she is responsible for verifying the content and that the applicant member(s) complies (comply) with the requirements of adopting Code EFABAR. The member-specific template(s) indicating how the societal challenges are addressed in the company’s policy, breeding program and the used breeding and reproduction technologies per species (s) has (have) to be filled in, signed and stamped in two copies by each of the adopting companies and sent to the coordinator together with the Letter of Adoption (for individual companies).
▪ The member(s) is (are) advised to send a draft of the filled-in template(s) to the coordinator for a pre-assessment before signing the template(s) and the Letter(s) of Adoption to avoid confusion. After approval by the coordinator, the papers could be signed and stamped.
▪ The coordinator is advised to consult the EFFAB secretariat in case of doubts about the content of the template(s).
▪ After verification, the coordinator sends the templates and the Letter(s) of Adoption to the EFFAB secretariat with a Letter of Approval and Application.
▪ The staff of the adopting company(ies) are informed on the content of Code EFABAR and the implementation process.
▪ After approval of adoption, the EFFAB Director will sign and stamp the 2 copies of each company’s template, inform the Umbrella Organisation with a Letter of Confirmation, and send one copy of the approved templates to the Umbrella Organisation. Then, the umbrella organisation and the adopting company(ies) will inform its (their) clients.
▪ The adopting company(ies) agree to comply with the procedure for complaints.
▪ Suppose the adopting company(ies) is (are) willing to become certified for Code EFABAR by a certification body. In that case, it (they) may apply to one after it (they) has (have) already received the confirmation letter from EFFAB.
▪ The umbrella organisation should aim at that Code EFABAR is adopted and implemented by all its members.
EFFAB:
▪ Assesses the species/member-specific template(s) and the Letters of Adoption. This is done strictly confidentially.
▪ Confirms adoption of Code EFABAR with a Letter of Confirmation and the EFFAB Director signs & stamps the 2 copies of the template. Send one of the copies of the template to the adopting company.
▪ Issues the adoption certificate, signed by the director of EFFAB.
▪ Publicise the name of the breeding companies that have adopted/certified Code EFABAR on the Code EFABAR website.
▪ In the case of multi-branch companies, the names of the adopting branches are published on the Code EFABAR website.
▪ In the case of Umbrella Organisations, the name of the Umbrella Organisation and the adopting member(s) are published on the Code EFABAR website.
▪ Provides promotion materials (if available).
▪ Approves the companies’ use of Code EFABAR logo e.g., on website, letter paper.▪ Stores the documentation of the companies and declares confidentiality.
2. EFFAB sends the required documents to the Umbrella Organisation to achieve compliance.
3. The Umbrella Organisation undertakes the steps indicated in the “Letter of Approval and Application for Umbrella Organisations”, signs the letter and sends it back to EFFAB, confirming that:
▪ The governing body of the umbrella organisation (board of directors, technical committee, steering committee, general assembly) and its management/staff consider that Code EFABAR should be adopted by its member companies and that the Code is part of its policy. The organisation considers this in its communication with its members.
▪ The umbrella organisation assigns a Code EFABAR coordinator within the organisation, which will support its members by preparing a sample species-specific template. This template will be sent to the members for member-specific adjustments. After returning the templates to the coordinator, he/she is responsible for verifying the content and that the applicant member(s) complies (comply) with the requirements of adopting Code EFABAR.
▪ The umbrella organisation verifies that its adopting member(s) fulfil(s) the five following General Statements:
- Comply with all relevant national and EU legislation e.g., zootechnical, animal welfare and animal health legislation,
- Consult and collaborate with international, national, and regional authorities for the development and implementation of policies to support economic, environmental and social sustainability of the animal breeding sector,
- Maintain high standards of biosecurity to minimise disease transmission,
- Ensure the health and welfare of the animals under their care,
- Ensure balanced breeding to produce sufficient, safe, nutritious, and healthy food while considering genetic diversity, resource efficiency, environment, animal health and welfare.
▪ The umbrella organisation assigns a Code EFABAR coordinator within the organisation, which will support its members by preparing a sample species-specific template. This template will be sent to the members for member-specific adjustments. After returning the templates to the coordinator, he/she is responsible for verifying the content and that the applicant member(s) complies (comply) with the requirements of adopting Code EFABAR. The member-specific template(s) indicating how the societal challenges are addressed in the company’s policy, breeding program and the used breeding and reproduction technologies per species (s) has (have) to be filled in, signed and stamped in two copies by each of the adopting companies and sent to the coordinator together with the Letter of Adoption (for individual companies).
▪ The member(s) is (are) advised to send a draft of the filled-in template(s) to the coordinator for a pre-assessment before signing the template(s) and the Letter(s) of Adoption to avoid confusion. After approval by the coordinator, the papers could be signed and stamped.
▪ The coordinator is advised to consult the EFFAB secretariat in case of doubts about the content of the template(s).
▪ After verification, the coordinator sends the templates and the Letter(s) of Adoption to the EFFAB secretariat with a Letter of Approval and Application.
▪ The staff of the adopting company(ies) are informed on the content of Code EFABAR and the implementation process.
▪ After approval of adoption, the EFFAB Director will sign and stamp the 2 copies of each company’s template, inform the Umbrella Organisation with a Letter of Confirmation, and send one copy of the approved templates to the Umbrella Organisation. Then, the umbrella organisation and the adopting company(ies) will inform its (their) clients.
▪ The adopting company(ies) agree to comply with the procedure for complaints.
▪ Suppose the adopting company(ies) is (are) willing to become certified for Code EFABAR by a certification body. In that case, it (they) may apply to one after it (they) has (have) already received the confirmation letter from EFFAB.
▪ The umbrella organisation should aim at that Code EFABAR is adopted and implemented by all its members.
EFFAB:
▪ Assesses the species/member-specific template(s) and the Letters of Adoption. This is done strictly confidentially.
▪ Confirms adoption of Code EFABAR with a Letter of Confirmation and the EFFAB Director signs & stamps the 2 copies of the template. Send one of the copies of the template to the adopting company.
▪ Issues the adoption certificate, signed by the director of EFFAB.
▪ Publicise the name of the breeding companies that have adopted/certified Code EFABAR on the Code EFABAR website.
▪ In the case of multi-branch companies, the names of the adopting branches are published on the Code EFABAR website.
▪ In the case of Umbrella Organisations, the name of the Umbrella Organisation and the adopting member(s) are published on the Code EFABAR website.
▪ Provides promotion materials (if available).
▪ Approves the companies’ use of Code EFABAR logo e.g., on website, letter paper.▪ Stores the documentation of the companies and declares confidentiality.